Hawaii Association of Independent Schools
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Job Title:
Database and Stewardship Specialist
Job Type:
Position Level:
Job Description:

Primary Purpose: Maintain an up-to-date database of constituencies for the school and provide useful reports to directors to support development efforts.

Essential Duties/Functions:

  • Maintain ongoing, year-round updates of mailing lists, as well as organization and individual donor profiles and notes in Senior Systems (database), donor and prospect donor personal information and changes received.
  • Provide effective management of confidential donor records, establish data entry style standards, and monitor data accuracy and integrity.
  • Assist with recording donations and pledge payments into database.
  • Maintain hard-copy donor files.
  • Generate data reports for quarterly giving summary, donor segmentation, and other custom reports as assigned.
  • Create queries and exports for mailing lists, email campaigns, fundraising appeals, event invitations, and other fundraising/marketing initiatives.
  • Ensure that backups are performed on donor information.
  • Write, generate and implement process for donor acknowledgement letters.
  • Train, coordinate, supervise volunteers working with the database.

Other Duties/Functions:

  • Assist with answering of phones.
  • Assist with visitors to campus.
  • Assist with event functions.
  • Review newspapers and other publications for articles relating to students, alumni, and other school constituencies and distribute to directors.
  • Other duties as assigned.

Core Competencies Required of all HBA Employees:  An employee of HBA must demonstrate the following core competencies:

  • Christ-like Conduct.  Imitate the life of Jesus Christ and take on his behavior, mindset, choices, and character, and apply it to everyday life.  Exhibit love, humility, compassion, and servanthood, and allow God the opportunity to work in us and to manifest His Glory within us.
  • Passion for Our Calling.  Respond to God’s passion in our hearts to complete the things He calls us to do.  Acknowledge that passion encompasses more than the work, it taps into one’s whole life purpose.  Reward of wages and prestige are peripheral to using the God-given gifts and talents to have an effect on the greater good and an impact beyond oneself.  Yield passionately to God’s calling to live a life full of joy, satisfaction, and true fulfillment.
  • Teamwork.  Promotes teamwork through building consensus to develop mutual trust, respect, and commonality of goals.  Supports team decisions, collaborates with others to develop team solutions, builds consensus, and resolves conflict.
  • Customer Focus.  Organizes and prioritizes resources to focus on and exceed customer expectations.  Make it “easy to do business with” HBA.  Demonstrate understanding, helpfulness, sensitivity, and a concern of the needs and feelings of external and internal customers.
  • Effective Communication.  Listens carefully to feedback and others’ views and asks clarifying questions to confirm understanding.  Clearly states views and opinions.  Actively takes responsibility to ensure there is mutual understanding in all viewpoints and communication.  Effectively adapts oral and written communication to the needs and interests of the target audience.  Openly shares information in a timely manner with others who need that information.
  • Results Orientation.  Can be counted on to achieve assigned or promised results in a timely manner by utilizing resources effectively.  Clarifies expectations and measurements of performance.  Seeks guidance or other resources needed.  Takes personal ownership for results by holding self and others accountable for results.  Shows strong desire and drive for success by identifying and overcoming obstacles.  Demonstrates a sense of urgency and is persistent in using extra effort to achieve results.  Focuses efforts on, and strives to attain, results that are important to the mission of HBA and specific department goals.
  • Practical Thinking and Decision-Making.  Identifies, defines, and focuses on specific problems or issues.  Determines information needs; collects, analyzes, interprets, and develops it for use in making decisions.  Makes timely and appropriate decisions driven by the information, the needs of the organization, and the need for innovation and creativity to accomplish assigned tasks.
  • Continuous Improvement.  Strives to continually improve one’s own job performance and to better the work environment, work quality, results, and how the work is done.  Accepts both the need for and positive potential of change in the workplace.  Willing to take managed risk to test approaches that may better satisfy a customer’s needs or to meet HBA’s needs and goals.  Develops alternative and imaginative solutions and approaches to problems.  Actively looks for opportunities to redesign and improve work methods and makes changes to improve operating efficiency and quality of output.
  • Supporting and Leading Change.  Participates in all aspects of both the organizational and process oriented change cycles to accomplish the goals set for their particular level of responsibility.  Identifies, plans for, and leads change needed to support HBA’s mission and values.

Working Conditions:

  • Equipment Use: LAN-based computer with keyboard and monitor, facsimile machine, photocopier, and multi-line push button telephone.
  • Work Hours: 7:30 a.m. - 4:00 p.m. Monday - Friday (8 hours/day). Some weekday after-hours work may be required.
  • Mental Demands: High attention to detail.
  • Physical Demands: Majority of the job is spent sitting in a confined position. Most of the work requires periodic visual/mental concentration on work demanding precise eye/hand coordination.
Applicant Requirements:


  • Spiritual: Must have accepted Jesus Christ as Lord and Savior of his/her life and demonstrate a living relationship with Jesus Christ as described in “The Baptist Faith and Message,” the tenets of the Southern Baptist denomination.
  • Knowledge: Good organizational skills. Analytical and problem solving skills. Effective communication skills. Good telephone customer service skills. Ability to work with a variety of people, team player.
  • Education/Training: Associate or Bachelor degree in Business Administration, or Accounting or related field. Two to four years of related experience in accounting, reporting and/or administrative support.
  • Experience: Experience in working with donor databases or constituent relationship management systems, and customer service skills.
2 Year Degree
Non-discriminatory Statement:
School Name:
Hawaii Baptist Academy
Street Address:
Administrative Offices- 420 Wyllie Street
Honolulu, HI 96817
Mr. Ron Shiira
Founding Date:
Religious Affiliation:
Membership Status:
Full Member
Day / Boarding:
Day Only
Grade Levels:
Kindergarten thru 12th
International Students Accepted:
Summer Programs Offered:
Kindergarten Cut Off Date:
Social Media:
Admissions Contact:
Mrs. Becky McGuire
Admissions Email:
09/09/2019 8:58 AM 06/30/2024
admissions@hba.net School
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